Piedmont Health Services, Inc.
  • Chapel Hill - Chapel Hill Administration
  • $16.43 - $19.05
  • Hourly
  • Full Time

About Piedmont Health Services

Piedmont Health Services, Inc. (PHS) is a 501(c)(3) nonprofit and Federally Qualified Health Center (FQHC) in North Carolina. Dedicated to delivering top-tier, accessible, and inclusive primary healthcare, PHS has proudly served for 54 years and remains the largest community health center in central NC. Operating 10 Community Health Centers, two PACE (Program of All-Inclusive Care for the Elderly) SeniorCare facilities, and 2 Mobile Health Units, PHS extends its services to residents across five counties, including Alamance, Caswell, Chatham, Orange, and Lee. 

What's an FQHC?

Federally Qualified Health Centers (FQHC) are community-based healthcare providers that receive funds from the Health Resources and Services Administration (HRSA) Health Center Program to provide primary care services in under-served areas.

Job Title – Board Secretary

Department - Administration

Reports to – Executive Administrator

Benefits - 

  • Medical, Dental, Vision, Life Insurance (Short & Long Term Disability)
  • 403(b) Plan
  • Paid Holidays
  • CME (Continuing Medical Education)

About Position: The Board Secretary is a representative of our nonprofit healthcare organization both inside and outside of the boardroom. It is essential this individual learns about our inner workings that accurately represent our mission to provide a healthier life to patients. Responsibilities include planning and scheduling board meetings, ensuring agendas are set, and distributing necessary materials. The incumbent certifies accurate and necessary documentation exists to meet legal requirements, and allows authorized personnel to regulate the Board's business action items. Subject to the organization's bylaws, the Secretary documents meetings fully and accurately, records minutes of the meeting to include the rationale behind decisions, certifies its accuracy and includes any motions, votes, and/or decisions made, highlights elections of new officers, and provides reports from/to committees and officers. This role provides policies and practices to remain ethical and compliant, submits reports to the Board, and maintains membership lists. The Board Secretary is responsible for all records of the board, supplies board packs to members, ensures all documentation is safely filed and organized, validates the organization's compliancy with relevant laws and mandates, provides key governance policies and previous meetings' minutes, and other critical resources as needed. This position is responsible for onboarding/orientating new board members and providing up-to-date contact information for every member. The Board Secretary will hold members accountable and confirm they have completed assigned tasks by designated deadlines. The incumbent may be selected by the Board as one of the signing officers for certain documents. Other duties, as assigned.

  • Work Location: Administrative Office

88 Vilcome Center Dr, Suite 110, Chapel Hill, NC 27514

  • Schedule: Monday – Friday: 8am – 5pm
  • Required Travel: None

Duties/ Responsibilities – 

  • Provides administrative support during board meetings.
  • Plans and prepares board meetings to include scheduling, agendas, presentations, and ensures meetings are compliant with any regulatory requirements. Tracks items for board review.
  • Maintains concise and transparent records, and confirms they are accessible to appropriate board members.
  • Creates agendas based on the organization's bylaws, and distributes them to members along with any supporting documentation.
  • Reviews, prepares, and distributes board materials containing substantial background information to assist with board and committee meeting preparation.
  • Records the minutes of the meeting to highlight key issues that are discussed, motions proposed or voted on, and activities to be undertaken. Provides an accurate record of what transpired during the meeting. Signs board minutes indicating minutes have been approved by the board of directors.
  • Maintains an organized repository of all board documents, including meeting minutes and formal correspondence.
  • Creates board member guidelines for recruitment, qualification, attendance, term limits, and reimbursement policies.
  • Tracks board member terms, and notes start and end dates. Acknowledges end of term limits.
  • Welcomes new board members and arranges orientation/onboarding.
  • Coordinates the Chief Executive Officer's annual performance evaluation.
  • Oversees membership lists and confirms they have fulfilled duties and completed all assigned tasks.
  • Acts as a sign-off on decisions made by the board.
  • Ensures contact information is accurate for board members.
  • Maintains professionalism and confidentiality with all materials.
  • Performs other duties as assigned.

Qualifications – 

Education: High School Diploma or equivalent

Required:

  • Ability to maneuver physically and reach upward with normal range of motion.
  • Requires frequent sitting for long periods and operates standard office machines and computer.
  • May require lifting of up to 25 pounds. Requires hand-eye coordination and manual dexterity.

Requires normal vision. Work is performed in an office environment with some travel required.

Preferred: 

  • 2 years of Nonprofit Board and/or Board Governance experience, preferred.

Current/valid License:

Immunizations:

Pay Range - $16.43 - $19.05

EEO Statement

Piedmont Health Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

DEI Statement

Piedmont Health Services, Inc. (PHS) endeavors to maintain an inclusive workplace, one that is reflective of the patient population that we serve and the individuals whom we employ. We strive to incorporate inclusiveness throughout our work culture, including the way that we recruit, support, and retain employees. We believe that having employees from diverse backgrounds, cultures, and experiences is an asset. It helps us to view the world through different lenses embodying the perspectives, opinions, approaches, and values that our employees bring to work daily. In fact, inclusion is woven into the very fabric of our work life, which allows our employees to perform at their highest possible potential.

Piedmont Health Services, Inc.
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