Project Coordinator - Contracts

• Chapel Hill - Chapel Hill Administration
• Salary
• Full Time

About Piedmont Health Services

Piedmont Health Services, Inc. (PHS) is a 501(c)(3) nonprofit and Federally Qualified Health Center (FQHC) in North Carolina. Dedicated to delivering top-tier, accessible, and inclusive primary healthcare, PHS has proudly served for 54 years and remains the largest community health center in central NC. Operating 10 Community Health Centers, two PACE (Program of All-Inclusive Care for the Elderly) Senior Care facilities, and 2 Mobile Health Units, PHS extends its services to residents across five counties, including Alamance, Caswell, Chatham, Orange, and Lee.

PHS has been committed to helping change the lives of everyone in our communities, whether that's through our medical services, dental care, on-site pharmacy, nutrition counseling or disease management. With ten (10) CHCs, two (2) PACE Senior Care sites, and one (1) operating Mobile Health Unit, and one (1) under construction, the health of our community members in the Piedmont region is our top priority. Our designated service areas  are Alamance, Caswell, Chatham, Lee, Orange, Person, and Randolph counties. We are the healthcare home to over 46,000 patients.

At Piedmont Health Services, we see every day as a chance to create positive impact. We have found that by consistently following and demonstrating our core principles centered on shared commitment, collaboration, open communication, inclusion, and integrity, amongst our patients and our care team, we support the people of our communities in a compassionate, supportive way. We also offer a broad range of outstanding benefits.participant.

Job Title – Project Coordinator – Contracts

Department – Finance

Reports to – Director of Contracts Management

Benefits - 

• Medical, Dental, Vision, Life Insurance (Short & Long Term Disability)
• 403(b) Plan
• Paid Holidays
• CME (Continuing Medical Education)

About Position: The Project Coordinator-Contracts is responsible for assisting with coordinating, monitoring and modifying contract and grant sub-contract processing, procedures and activities. Reviews contract requests and proposals, and serves in a liaison capacity between departmental/interdepartmental staff and external vendors and/or agencies. Establishing and maintaining effective working relationships with departmental administrators and representatives of contracted agencies to secure cooperation in the development of procedures and resolution of contract and grant sub-contract related activity. 

• Work Location: Corporate Admin Office

88 Vilcom Center Dr, suite 110, chapel Hill, NC, 27514

• Schedule: Monday – Friday 8:00 AM – 5:00 PM

(No Remote Option)

• Required Travel: None(subject to change)

Duties/ Responsibilities – 

• Assist with the overall process of contract execution; planning new contracts and amendments in a timely manner; works with departmental and/or interdepartmental staff to plan for contract timeline.
• Monitors contract status through established interdepartmental or external routes.

• Composes correspondence independently for the signature of Piedmont Health Authorized Officials.

• Prepare contracts by gathering required vendor and financial data from various sources including program and fiscal staff; modifies contract templates and exhibits as needed.

• Meets with departmental and interdepartmental staff to determine necessary terms and provisions to be included in contracts and grant sub-contracts.

• Participates in contract negotiations on the appropriateness of contract terms.

• Work with key stakeholders to develop a cost-effective and working production process such as IT, external partners (UNC) and medical leadership, Coordinating home care services.
  • Interprets contract rules and regulations.
  • Serves in a liaison capacity between departmental and interdepartmental personnel, and external agency staff in the resolution of contract and grant sub-contract related problems.
  • Assist with the preparation of grant applications; acts as liaison with state, federal and private agencies to ensure grant programs meet applicable guidelines.
  • Assist with developing and implementing the department's.
  • Position requires good organizational skills, ability to work with minimal supervision with great attention to detail. Understanding of vendor contract requirements and contract negotiating, grant and grant sub-contracts.
  • The ability to identify and revise terms and conditions of a contract to best meet the needs of the organization, computer systems application, knowledge of HIPAA, HITECH and Omnibus requirements, knowledge of applicable federal and state privacy laws and accreditation standards, ability to conduct staff training, understanding of contract concepts and the ability to communicate effectively in oral and written forms.

Qualifications – 

• A minimum of two-years' experience in a medical/health care setting or the equivalent combination of education and experience.
• An understanding of contract negotiations, grant sub-contract administration, cost principles, accounting principles/guidelines and other policies that impact contracts preferred.
• Exceptional initiative, judgment, problem solving, interpersonal, customer service, and computer skills are necessary.

Pay Range -

EEO Statement

Piedmont Health Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

DEI Statement

Piedmont Health Services, Inc. (PHS) endeavors to maintain an inclusive workplace, one that is reflective of the patient population that we serve and the individuals whom we employ. We strive to incorporate inclusiveness throughout our work culture, including the way that we recruit, support, and retain employees. We believe that having employees from diverse backgrounds, cultures, and experiences is an asset. It helps us to view the world through different lenses embodying the perspectives, opinions, approaches, and values that our employees bring to work daily. In fact, inclusion is woven into the very fabric of our work life, which allows our employees to perform at their highest possible potential.